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Essential features every smart office needs to have

Companies are always looking for ways to maximise their space and boost employee productivity. Usually, through new design and tech innovations. The latest trend in office design that’s aimed at upping worker productivity and effort is what’s called the “smart office.” Read on to find out more about this rising trend and get some tips on how to make a traditional office space smarter.

Smart offices are powered by cutting edge technological tools and software. It mainly revolves around gadgets that support the internet of things (IoT). Collaboration, better time management, and flexibility are three key pillars that form the foundation for the smart office. This is all powered by the immensely powerful connective capabilities of the IoT.

What Makes an Office ‘Smart’?
The future is connected, and that includes the office space too – collaborative and innovative communication is the way to go. The IoT is a massive network of devices that are always connected to the internet and each other.

This drive towards more adaptive technology will bring some much-needed updates to the way people interact with their workspace. Say goodbye to frustrating Powerpoint hiccups and dropped calls. Now get ready for the interactive smart screens and voice-activated video chats.

A smart office will also help save time and money by automating various functions, like lighting, security, and environmental factors. LiderTech’s video does a great job of explaining how that works.

What’s more, smart offices also rely on the IoT to help scale important employee habits and collect data. All of that data can be used to further customize and improve on workspace needs. That said, it can also have a disastrous effect should all that data fall into the wrong hands. Especially as all these devices are potential entry points into the company’s entire network.

Companies are already beset by cyber threats, and these will escalate even more with the smart office. This is why many are looking at more advanced encryption software solutions like VPNs in the UK, US, and many other countries. That and other cybersecurity tools will form an integral part of the smart office of the future.

5 Inventive Features Every Smart Office Needs

Smart Desks
Desk sharing is already starting to become a common feature in more dynamic workspaces. Smart desks are the next step in this evolution as they allow employees to book a desk for the day or for a period of time. This also allows others to find them in the building more easily, and for HR to track employee traffic. On top of that, some smart desks also offer sitting and standing options, with some gamifying the feature to promote healthier habits.

Smart Lighting
A big number of companies have already started implementing smart lighting and even more plan to do so. It’s often everyone’s first move towards creating a smart office, thanks to the money-saving implications.

Smart lights (usually LED lights) use smart sensors to turn the lights on and off when necessary.

Automated Environmental Control
Environmental controls like aircon, humidity, blinds, and outside sprinklers can also be automated via the IoT. Customisation for optimal comfort levels and a smaller carbon footprint are two major reasons for adopting smart environmental controls.

Smart climate control systems regulate the temperature through employee preference and usage patterns. Some offices go as far as having different temperature spaces to accommodate different needs for increased productivity.

Smart Conference Rooms
A lot has been done to streamline the (often time-wasting) meeting process. There are management tools that allow rooms to be booked and notify participants of meeting times and changes. There are also indoor wayfinding tools that can direct visitors to conference rooms.

Inside the conference room, various tools like smart TV’s, Chromecast, and Zoom make the process of setting up a meeting much less of a hassle.

Augmented Reality and AI
Many people are betting that the future smart office won’t be a physical office at all. Thanks to AR and machine learning, the prospect of boundaryless offices is already taking shape.

Remote work is steadily gaining popularity under most of the current workforce. It’s clear that workers like to have more control over their space, and some prefer more isolation. AR and AI technology makes it possible to rely on measures of success rather than constant supervision. This, in turn, will boost employee morale.

Key Takeaways
The key to making a “smart office” lies within streamlining certain processes and adding customisability and flexible options for employees. It’s common knowledge that happy employees are more productive, and a smart office is one crucial step towards achieving that.

For more information visit https://nordvpn.com/servers/uk/ or email guy.reed@prconsultancy.com

This article has been written by Guy Reed, a cyber security expert and a digital safety enthusiast who loves to explore the latest internet privacy and security news.


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