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Facilities Management Journal July 2014

ADVICE & OPINION Avoiding the tender trap FMJ AIMS TO SUPPORT TECHNICAL EXPERTISE IN THE FM MARKET 18 JULY 2014 Tendering is the preferred method for large organisations and local % ++ this sometimes highly complex system? Pippa Jukes, director of sales ;< IMPENDING LEGISLATION AND OTHER ISSUES Many contracts run over several years, '%< price for the length of the contract, you need to be mindful of any regulations that may come into force while the #% $/ Things such as workplace pensions and minimum wage regulations could &#$ to be considered, as does the issue of %/*# whenever a company wins a tender <#$ $/*^ out’, perhaps to a competitor, they #&&9 $/9 means you will have to ensure that contingency plans are in place to be able to supply or recruit appropriately %/ *##%#$ ^ _9 $# /* circumstances you must factor in the cost of pension provision, holiday entitlements, sick leave / & _/ NEXT STEPS ) & opportunities that are most relevant, <$/9# involve sending an email or registering on another web-based portal, as #) / You will then receive a pre-qualifying questionnaire (PQQ), which you should #$ #/ * }} &D #~"* &~*99/9 usually outline the background, rules of $$ questions and information required, S/9# <# to assess your company’s ability to provide the services required in light of $&/9 %€ $&€ contract; length of contract; machinery requirements; and other services such $& #/ (&€ points system so make sure you know how your submission with be & /* XO $$€„O$D <#$& D will be allocated a number of points, so it’s essential that you are aware of how you will be marked! YOUR SUBMISSION This is where the core of your hard work '$/†_$ cutting and pasting general information #<#$‡& needs to be treated as an individual / $ $ needs and have the capability to deliver the services required, so every tender submission must be bespoke to D / *##& ‡ D ' / This entails reading and understanding each question thoroughly, and / * 'ˆOO $&‡& _ over, your submission may be marked &D /*# instances you may be required to #$<< <#$#<# #ˆOO words and will not physically allow you #/ The same goes for the physical $ #/* $ $ # /*_ %#& #/) stage where you think it is complete, &#/ A fresh pair of eyes can help identify anything from grammatical or spelling errors, to places where alternative information could make more of #$/ CASE STUDIES COUNT Making reference to work or contracts already completed, or currently underway, for clients in a similar market or physical location gives <#$ '/ * #$ <$$ applicable to the organisation that is / Ensure that the case studies you include are relevant, precise, clear and structured, with references and #' $ #/ Providing evidence of how you &< & /$ &# a successful switch from night-time to day-time cleaning to reduce costs and increase responsiveness; or you have introduced new methods, machinery and equipment to create a more environmentally-friendly cleaning regime, cutting down chemical and / A tender submission provides an opportunity to demonstrate your #$_<$$ and by following all the correct procedures you will increase your / '/ FAST FACTS


Facilities Management Journal July 2014
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