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Making the right move

Martin-Atkinson-FMJ-Jan2014A business relocation project can be one of the most stressful and unproductive times for any organisation. If executed badly, it can cause the most disruption a company will ever face. Martin Atkinson from PiMS Workspace explains how to make the event as seamless and problem free as possible.

A poorly-planned or mismanaged business relocation project will lead to one of the most stressful, complicated and unproductive times that an organisation will face. Orchestrating a successful move requires strategic planning, preparation and communication. A seamless relocation that has zero impact on productivity can be quite a challenge, but simple planning ahead will mean costly mistakes are easily avoided
and a smooth move is achieved.

The first challenge an organisation will face is finding a suitable premises. A common pitfall is failing to consider the future requirements of the organisation and its staff. Failure to examine the long-term growth plans to accommodate development or expansion of service can be an expensive mistake. The size of a premises should always be considered in relation to expectations of growth, as well current requirements- otherwise you could face a lack of space before your lease expires.

When selecting sites, be sure to consider the issues that may also limit the way in which your space is utilised. For example, it has been known that listed buildings have been leased without consideration of the fact that the premises does not have a raised floor. Without this flooring, wiring cannot be fed beneath to workstations in any central areas, therefore the positions of workstations are limited to spaces around the perimeter of the office.

Also, it is often assumed that because two buildings have the same amount of square feet that the same amount of people will fit in them. This is not always the case. Depending on when they were built, there is a good chance one building may have more pillars than another, which will limit the positioning of desks, walkways and fire exit locations.

Choosing the right location is equally as important as the building itself, so when reviewing potential sites it is a good idea to have a list of key criteria that meet your needs. The surrounding area of the premises should also be considered in relation to any requirements you may have, such as transportation links, road access, parking, local amenities and commutable distance for current employees.

The image of the company is another aspect of the building that is worthy of consideration. A building and its location are considered to be a reflection of image and working culture, so making the wrong decision could potentially have an impact on the company brand.

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