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If you are the duty holder, responsible for the maintenance and repair in your buildings, ensuring you are complying with the HSE’s strict guidance on managing asbestos can be a heavy burden. Fortunately, good CAFM (Computer-Aided Facilities Management) software can make this responsibility easier to manage, providing a centralised database and management tool for all your Asbestos and Compliance.
To ensure effective asbestos management and safety for all users and those that have access, you are require you to have:
• A professionally managed Asbestos Management Plan (AMP)
• Up-to-date asbestos surveys and location registers
• Documented risk assessments and review cycles
• Clear communication protocols for staff and contractors
Asbestos Management Plan (AMP)
Your Asbestos Management Plan outlines the procedures and arrangements for managing asbestos risks within your buildings. It should include details on who is responsible for what, when inspections and assessments are due, and what actions will be taken if problems are found.
Up-to-date Asbestos Surveys and Location Registers
You must have accurate records of where Asbestos-Containing Materials (ACMs) are located within your buildings. These records should be regularly updated, especially after any renovations or repairs.
Documented Risk Assessments and Review Cycles
You need to assess the risks associated with ACMs, document these assessments, and review them regularly to ensure they remain relevant and effective.
Clear Communication Protocols
You must ensure that staff, contractors, and anyone else who may be working with or around ACMs are aware of the risks and how to manage them safely. This includes providing clear instructions on what to do if asbestos is disturbed and who to contact.
CAFM – Your Solution
Your CAFM Asbestos and Compliance modules will help you manage your Asbestos Management Plan, store and manage your asbestos surveys and location register, store and manage both planned and reactive works, as well as helping you share relevant information (such as emergency protocols) with staff and contractors. It will also provide the tracking and evidence you need to show you are managing all the requirements, as well as helping you facilitate all your compliance obligations.
Asbestos Register
A good CAFM solution will contain a comprehensive register of all your asbestos locations and associated risks, including the type of ACM, its condition, and the level of risk.
Your asbestos register will include up-to-date survey data, along with reminders of when the next inspections and assessments are due. Your asbestos register will hold and manage everything you need for your Asbestos Management Plan.
Work Order Generation & Management
CAFM will help you generate work orders for your asbestos-related tasks, enabling you to give clear and detailed instructions on what is required, as well as providing you with full tracking as the works progress. Your contractors can add photographs to their job, and ask questions as they go, so you don’t need the delay of a visit to site in order to look at what is happening if you need to answer their queries or make a swift decision.
Track & Manage Costs
Easily keep track and manage all your past, current and upcoming costs associated with asbestos management. This can include everything from the potential identification and investigation, to the remediation, and of course training. Not only does this help with managing your budgets, but it also demonstrates how well you are managing your duty should you be required to provide evidence in the future.
CAD Integration
CAFM systems integrate directly with CAD software, allowing you and your users to visually see your asbestos information on your floor plans.
Education & Communication Records
CAFM can help you share information to anyone in the buildings who need to be advised of the risks and issues, particularly regarding potential asbestos hazards, whilst keeping a detailed record of who has been notified, and when. Additionally, with instant access to emergency information, it will hold all the required information on what to do if asbestos is disturbed and who to contact.
All Your Information in One Place
CAFM software will store all your asbestos-related information, including survey reports, test results, plans, and risk assessments, as well as your compliance classifications, in a single database that can be accessed securely by whomever you give access to. This all runs in real time, so your information is always up to date.
Compliance Management & Reporting
Whilst managing your asbestos compliance requirements, your CAFM systems can also store all your certificates in its Compliance Certificate Register, as well as generate the reports you require to demonstrate your compliance with the asbestos regulations.
These reports are normally pre-loaded within the software, so you can swiftly and simply access all the information you need under your duty to manage asbestos in buildings.
Reporting Formats to Suit Your Reader
Choose the best report format for you or your reader; from visual maps, charts or graphics to detailed analysis. CAFM can manage all your different reporting requirements and information needs for the different levels of stakeholders you are called upon for information. Use pre-loaded reports or easily save down new ones that you can run time and time again.
Works alongside other CAFM Software Modules
You can use the Asbestos and Compliance CAFM Modules on their own, or as part of a complete CAFM solution. Other modules that are available include:
• Reactive Helpdesk
• Planned Maintenance/PPM
• Asset Management
• Risk Assessments
• Compliance
• Property Terrier
• Mobile Working
• Secure Online Access
• Contractor Management
• Stock Condition Appraisal
Secure Information On-The-Go
Cloud based, with friendly screen layouts, you can securely run your reports or view your bespoke dashboard from where-ever you are; even remotely.
Would you like further advice?
If you are considering a new CAFM solution, or additional CAFM modules, and would like further advice, do get in touch with 3i Studio Ltd. As CAFM experts, with over 30 years’ experience, we will be delighted to help and provide you with an online demonstration of any of our CAFM modules.
Request your Guide to Selecting the Best CAFM for your Estates & Facilities Management
3i Studio Ltd have put together a handy CAFM guide you can request for free. The CAFM guide includes:
- The key benefits you should look out for in a CAFM solution
- Tips to ensure you invest in the best solution for you and your needs
- Advice on building up your solution effectively
Request your CAFM guide today by emailing info@3istudio.com
T: 0345 675 5051
E: info@3istudio.com
W: www.3istudio.com
