FMJ Facilities Management magazine providing industry-specific intelligence to FM and property professionals
Expansive AI simplifies FM workflows, reduces admin, and empowers teams with smarter, faster decision-making.
Expansive, the award winning facilities and maintenance management platform, has today announced the launch of Expansive AI. A new suite of intelligent tools built to support FM teams on the ground. The first wave of AI-powered features is due to go live this month, helping FM teams simplify complex tasks, reduce repetitive admin, and act on real time insights.
This launch marks a major step in Expansive’s mission to make modern FM software that’s powerful, practical, and genuinely makes FM’s lives easier.
Built by FM’s for FM’s
From spotting maintenance issues before breakdowns happen, to surfacing the right data when decisions need to be made, Expansive AI is built to make everyday work smoother.
Rather than replacing FM professionals, it’s designed to support them, helping engineers, helpdesk teams, and contractors get more done with less stress.
The tools are intuitive, fast, and focused on real world wins:
Work Order Creation Helper
Instant, smart suggestions while logging faults. Cutting the guesswork and keeping engineers focused.
AI-Powered Troubleshooting
Clear, actionable prompts based on asset info and fault descriptions, with links to manuals and support docs.
Automated Quotes & Invoices
Upload a PDF, get a quote. Upload an invoice, skip the manual entry. Faster workflows, fewer errors.
Quote Reviews You Can Trust
A second pair of eyes for pricing. Weighs up value, labour, materials, then flags what looks off.
Compliance Doc Analysis
No more hours combing through reports. AI pulls out the remedial actions, tags them by urgency, and gets them ready to action.
Smart Duplicate Detection
Keeps your planned maintenance clean and clutter-free by flagging overlaps as you create them.
And it doesn’t stop there. As expansive continues to work with FM’s to build their AI, new features will be released.
“We didn’t set out to build AI that sounds impressive in a boardroom,” said Josh Greibach CEO of Expansive. “We built something that actually helps, by listening to the people doing the work. Expansive AI is a practical response to real challenges, and we’re developing it with the teams who’ll use it daily.”
This collaborative approach means every feature is tested and shaped by feedback from frontline FM professionals, helpdesk leads, and contractors.
As facilities teams face mounting pressure to reduce downtime, hit sustainability goals, and do more with leaner budgets, the need for intelligent tools has never been clearer. Expansive AI is built to meet this shift head on, by making AI feel less like a buzzword, and more like a well-timed helping hand.
This is just the beginning. Expansive AI is evolving fast, with new features landing throughout 2025. And user feedback is playing a central role in shaping the roadmap.
FM professionals can explore the new AI tools and share feedback and ideas here: https://www.expansivefm.com/expansive-ai
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