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Managing Estates and Facilities with Good CAFM Software

Request your Free Guide – Selecting the Best CAFM for Your Estates and FM

CAFM (Computer Aided Facilities Management) software enables you to manage your Buildings, Estates and Facilities amazingly, despite increases in demand and challenging budgets. From PPM to scheduled testing, reactive helpdesks to simplified reporting, managing compliance to allocating jobs, CAFM makes your job easier.

Investing in a new CAFM solution or module is a big decision. Fortunately, good CAFM software has come into its own over recent months; enabling estates and facilities departments to run amazingly, despite the increase in demand and pressure. It is helping managers and teams alike do their jobs efficiently and more easily; even when working remotely.

Whether you need to make your first steps into Estates and Facilities Management software, or your existing CAFM is no longer supporting you the way you need it to, CAFM experts 3i Studio have highlighted the main benefits you should look out for, to help ensure you have the best possible solution for you and your team.

CAFM software is ideal for supporting large multi-site or small single site estates with both day-to-day estates management and wider strategic planning, analysis, and reporting. Cloud based, with friendly screen layouts, you, your team, and contractors, can securely manage your property from anywhere.

Managing fault reporting and work requests can be complex, but a good CAFM solution can make this simple. Users can log faults, and the real time updates enable you to monitor what is happening at every stage of works, including the costs of each job. You should even be able to answer queries as they arise.

CAFM software are typically supplied as modules, so whether you want to start small, or need additional functionality to meet your ever-increasing demands, simply chose the modules you want:

  • Asset Management
  • Risk Assessments
  • GIS Interface
  • Property Terrier
  • Mobile Working
  • Reactive Helpdesk
  • Planned Maintenance / PPM
  • Stock Condition Appraisal
  • Secure Online Access
  • Contractor Management

With secure access to all your information and documentation you, your team and even your contractors, should be able to work from anywhere with one simple log-in.

Live updates and the ability to attach photos and documents to tasks mean you can see job progression in real time, and have the information available to make immediate decisions, as well as a useful record of what has been done and by whom.

Estates often have buildings of different ages and construction, requiring regular surveys and inspections, as well as planned and preventative maintenance work carried out through the year.

Planned Preventative Maintenance (PPM) tasks, as well as scheduled testing, can be managed simply and easily from within your CAFM solution; ensuring nothing is missed. See clearly what is coming up, schedule in the work and plan well; pro-longing the life of your buildings and assets whilst preventing unplanned failures and unexpected costs.

Hand in hand with PPM is ensuring everything across your estate complies with relevant legislative requirements. Good CAFM includes a comprehensive Compliance Certificate Register, enabling you to view all your key compliance dates and documents for your estate’s assets in once place.

Your CAFM should also remind you when renewals are due, warning you ahead of time so you can budget and plan accordingly.

CAFM helps you keep track of which department is occupying which space, its’ area, the heated volume of each room, along with the overall usage figures, centrally and in real time.  With up-to-date information at your fingertips, you can release space for its best use, enabling good space utilisation decisions to be made. It also makes your space reporting easy and fast.

Modern CAFM software runs in real time on secure servers, enabling you and your team, and even your contractors, to work out and about, using their existing laptops, tablets or smartphones, without the cost of new technology.

Moving your data in from your old property management solution, from spreadsheets and even hard copy, can take time and skill. Your CAFM provider will help you with this and swiftly get you up and running with access to your current and historic data

To achieve the maximum benefit from your new CAFM solution, a staged approach to purchase and adopt your new software is recommended. This removes the frustration of trying to take on too much in one go.

For example, buying a module that manages your Reactive Helpdesk is a great starting point; populate the buildings before getting it up and running along with your PPM. Then look at expanding the modules such as adding Condition Survey Information, followed by Compliance Information; building up one module at a time at the speed you are comfortable with.

With saved templates and the ability to add further reports as you need them, gone are the days where you spend frustrating hours finding the information you need for your reports.  Simply run the reports you need.

If you are in the Public Sector, you can purchase 3i Studio’s modular Estates and Facilities Management cloud software and support simply and easily through the Digital Marketplace.  You have the reassurance that our software is already secure and compliant as well as best value. And as the costs are already agreed, you can buy from us without having to offer tenders out, or comb through lengthy RFIs or ITTs.

If you are considering a new CAFM solution and would like further advice, do get in touch with 3i Studio Ltd. As CAFM experts, with over 25 years’ experience, we will be delighted to help and provide you with an online demonstration of our CAFM modules.

Request your Free Guide – Selecting the Best CAFM for Your Estates and FM
T: 0345 675 5051

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