Are your staff at risk of the ‘office air’ effect? What facilities managers need to know

The viral theory that spending all day in an office is wrecking our skin and hair is all over TikTok. In fact, TikTok Creator Search Insights shows searches for ‘how to fix office air’ have surged in recent weeks, with more than 800,000 searches recorded in a single day alone.

Far more than just a trend, concerns around ‘office air’ are shining a spotlight on indoor air quality in the workplace — and what Facilities Managers (FMs) can do about it. Discover practical tips to help protect the health and comfort of your office occupants, including ensuring adequate humidity control and checking your HVAC systems are performing at their best. We also spoke to Dr Amy Bandy, a board-certified reconstructive surgeon and dermatology specialist, to find out more about the science behind office air and the effects it could be having on your office workers.

What is ‘office air’ – and why should FMs care?

The term ‘office air’ may be new, but the science behind it isn’t. Dr Bandy explains that it “refers to an accumulation of common indoor workplace stressors which compromise the integrity of the skin’s protective layer, causing excessive transdermal water loss and inflammation.”

For many office buildings, the default setting is low humidity, recycled air, higher indoor temperatures and poor ventilation. But this situation is directly affecting how occupants feel and perform at work. FMs should be aware of these negative effects when it comes to office worker wellbeing and building performance.

What causes ‘office air’?

As Dr Bandy explains, “There are multiple causes within the workplace that contribute to office air,” including:

• Dry air, often produced by recycling or air conditioning
• High heat, particularly during the colder months when workers want to be warm
• Poor ventilation, thanks to a lack of windows and effective HVAC systems
• Extended blue-light exposure, particularly in areas that suffer from a lack of natural light
• Chronic low-grade stress, which is easily heightened by an uncomfortable working environment.

These conditions all add to up a negative experience for workers, especially when it comes to their skin – causing dryness, irritation, breakouts, scalp issues and more. As Dr Bandy says, “Increased oil production occurs as the body’s response to replace lost moisture, which explains why those who work in offices often develop breakouts.

“Additionally, elevated stress in the work environment can increase cortisol levels, potentially worsening inflammation, acne and hair shedding over time. Indoor humidity can cause dryness in both the hair shaft and scalp, resulting in frizz, unbalanced oils and an irritated scalp.”

So, while these issues might seem cosmetic at first glance, getting them right is actually crucial for the wellbeing of office workers and the optimal performance of a business.

How can FMs protect against ‘office air’?

Improving air circulation is essential. Ensuring your HVAC systems is performing at optimum levels is essential in the fight against the effects of ‘office air’.

Mike England, UK Rental Manager and HVAC expert at Daikin Rental Solutions, says: “When it comes to office air, a lot of the symptoms that workers are describing comes down to poorly regulated humidity and ventilation.

“A well-maintained HVAC system helps maintain a comfortable indoor environment by balancing humidity, filtering airborne particles and improving air circulation. While there are many factors that influence how people feel in the workplace, indoor air quality can play a bigger role than many realise.”

So, what should FMs do to improve the conditions in office buildings? Take a look at some of the practical measures you can do today:

1. Audit humidity levels: Survey occupants or invest in humidity sensors to ensure optimum air quality in all areas of the building. This can also help you identify problem areas.
2. Review ventilation: Make sure all occupants are working in well-ventilated areas and audit your HVAC system to ensure it’s working properly across all areas of the building.
3. Maximise natural light: Particularly important in break-out and relaxation spaces, ensure your office is flooded with as much natural light as possible. Providing occupants with spaces where they can step away from screens and blue light is also beneficial.
4. React to the seasons: If your HVAC system struggles during periods of temperature extremes, consider a flexible rental solution to ensure occupant comfort year-round.
5. Schedule regular HVAC maintenance: Well-maintained HVAC systems last longer and perform better – providing all occupants with the fresh, clean air they deserve. Ensure yours is checked by an expert at regular intervals throughout the year.

Addressing the air quality in your office isn’t a luxury – it directly supports productivity, employee attendances, occupant wellbeing and more.

‘Office air’ may be a viral TikTok phrase, but the science behind it is real. Thankfully, FMs can help fix the problem with the right ventilation, air circulation and proper building management.