Coordinating open office spaces

Open office spaces, hot desking and collaborative spaces – making it digital.

In today’s modern office spaces, open-plan areas, hot desking, and collaborative workspaces are the norm. However, managing these areas can often be challenging without the proper coordination in place. This is where desk booking comes in – a digital solution that enables staff and visitors to reserve a workspace, desk or location in advance.

If you’re considering implementing desk booking in your office, here are three reasons why you should invest in it:

1. Easy Access to Workspaces: Desk booking makes it easy for employees and visitors to find available seating for work. They can simply book a desk on the spot using an app, saving them time, and increasing productivity.
2. Coordination of Workspaces: Desk booking can help coordinate not just desks but break-out spaces, tables, and other office areas as well. This means you can manage every workspace in one place, ensuring everyone has access to the necessary resources.
3. Integration with Existing Room Booking System: With desk booking, you can integrate it into your existing room booking system, allowing you to manage every aspect of your office spaces in one place.

But why is desk booking important?

With the rise of open-plan offices and flexible working, many employees do not have a fixed designated desk when they are in the office. The free-seated office trend is already implemented to a significant degree, so the next logical step is to synchronise your desk and spaces just like you do with meeting rooms. Without a system in place, there is an obvious risk that employees spend unnecessary time trying to find available desks that they could spend on working. By implementing desk booking, you can optimise your office for its actual needs, save time for workers, and increase their comfort and satisfaction.

There are two main types of desk booking – booking a desk ad-hoc or booking desks in advance. The solution can work differently, depending on your office setup and current needs. You could implement maps and visually find your desk, which is useful for a large office complex with many rooms and floors. Or you could have visual indicators on a desk to show their availability status.

Investing in desk booking can be a wise decision for organisations that utilise open office spaces, hot desking, and collaborative spaces that are not meeting rooms. A digital solution that encompasses meeting rooms, as well as desks, can benefit many mid-to-large organisations. Evoko offers a cloud-suite solution that takes workplace management to a new level of simplicity, allowing you to achieve complete workplace coordination.

With Evoko’s cloud-suite solution, you get everything from basic booking functionalities to extensive room booking functions. Additionally, the Evoko desk booking software helps employees easily find and book a desk, or search for where their colleagues are scheduled to work for the day.

If you’re looking to improve the efficiency of your workspace management, desk booking can be a great solution.

Find out more.

Contact A+K to find out more about workspace technology and to request a demo of Evoko Naso room manager, Kleeo desk manager and Naso cloud suite workplace solutions in action.

www.anders-kern.co.uk
sales@anders-kern.co.uk
01638 510900